Accesing Gmail Via Outlook

It is very simple to access your Gmail account in Outlook. You can do this using the POP3 server. You can specify if you want to keep the mail read in Outlook in your Gmail account or delete it. The following steps will guide you as to how this can be done :

· 1st Step :

TuTurn on POP access in your Gmail account.

· Open Outlook and select “Tools/E-mail Accounts”.

· Select the option “Add a new E-mail account” from the new window that open up.

· Click on “Next”. Choose POP3 as the server type and click on “Next”.

· Enter your Gmail account details in the internet E-mail settings (POP3) dialog:

2nd Step :

a. Put in your full name under the option “Your Name”.

b. Type in your Gmail E-mail address under “E-mail address”.

c. Type your full Gmail address under the “User Name”.

d. Type your Gmail password under the option “Password”.

e. Type pop.gmail.com under “incoming mail server (POP3)”.

f. Type smtp.gmail.com under “Outgoing mail server (SMTP)”.

3rd Step :

· Click on “More settings”.

· Go to the “Outgoing server tab”.

· Make sure “My outgoing server” (SMPT) authentication is checked.

· Select the option “Use same settings as my incoming mail server”.

· Go to the “Advanced tab”.

· Make sure “This server requires an encrypted connection (SSL)” is checked under both incoming server (POP3) and outgoing server (SMTP).

· Type 465 under Outgoing server (SMTP). Check if the number under incoming server (POP3) is changed to 995 automatically; if not then enter manually there.

Click on “OK”. The click on “Next” and finally on “Finish”.

Outlook 2000 Hangs at Splash Screen

If Outlook hangs up at the logo splash screen,try starting it with the /safe switch (Start / Run / Outlook.exe /safe)

If this works some files may be corrupted and can simply be deleted or renamed.
Use the Windows Explorer to search for and then either rename or delete the following files:

Views.dat

Outcmd.dat

Extend.dat

Frmcache.dat

Note: Not all files may be present on the computer

Compacting Outlook Data Files

Even though you delete your e-mail from the Delete Items folder, the file size may still stay the same. This means that you need to manually compact them.

1. You need to have the Folder List showing. If it is not already there, from the View menu, click Folder List

2. From the Folders list, right-click on Personal Folders at the top

3. Select Properties For Personal Folders

4. Click on the Advanced button

5. Click on the Compact Now button

Finding the Location of the Outlook PST Data File

Outlook stores all the e-mail, contacts, calendar etc. in a single PST file.
If you need to find the exact location and name of the file, rather than searching, you can get this directly from Outlook.

1. With Outlook98 or Outlook2000, make sure you have View / Folders selected

2. Right click on Personal Folders

3. Select Properties for Personal Folders

4. Click on the Advanced button

5. Under Filename, it will show the path and name of the current PST file.

Fixing Duplicate Contacts folders in Outlook

Sometimes in Outlook, when you send mail and click on the TO button, there will either be duplicate Contacts folders showing or no contacts showing.

To fix this you need to delete the Outlook Address Book and then add it back in again.

For Outlook98 / 2000 with the Corporate Configuration:

1. Control Panel / Mail

2. Select the Profile you want to use if there is more than one on the computer

3. Highlight Outlook Address Book

4. Click on the Remove button / Yes

5. Click on the Add button

6. Highlight Outlook Address Book

7. Click on Ok / Ok

For OutlookXP / 2003

1. Close Outlook

2. Open the Control Panel / Mail icon

3. Click on the E-Mail Accounts button

4. Highlight View or change existing directories or address books

5. Next

6. Highlight Outlook Address Book (if it isn't already)

7. Click on the Remove button / Yes

8. Click on the Add button

9. Select Additional Address Books

10. Select Outlook Address Book

11. Finish and Close

12. Restart Outlook

Sharing Contacts with Outlook Express and Outlook

Sharing Contacts with Outlook Express and Outlook

1. Start Regedit

2. Go to HKEY_CURRENT_USER / Software / Microsoft / WAB / WAB4

3. On the right side, right click and add a new DWORD key called UseOutlook

4. Give it a value of 1

Now when either the Address Book in Outlook Express or the Contacts in Outlook are changed, each will update the other.